Smart groups allow DEVONthink to gather information from across your database based on parameters you set. Groups do not share information with other groups unless you either duplicate an entry and insert it into another group or create a “smart group.” Groups store the information you type or import into them. Adding the manuscript’s author and recipient will allow DEVONthink to easily locate entries I want if I search for a name folder numbers help me cite and relocate documents. (See picture.)Īfter the document’s date, I complete my titles by adding the author of the document, the recipient (if there is one), and the folder where I found it (if there is one). This format allows DEVONthink to chronologically organize all of the documents within a "box" subgroup. I begin each entry's title with the date of the manuscript using the YYYY.MM.DD format. When I find a letter or document that I want to store in my database, I create a new “Rich Text” entry.įormatting the title for a new entry is very important if I want DEVONthink to organize my notes chronologically. My historical research databases all have groups for “primary sources” and “secondary sources.” Each of those groups contain subgroups, which nest within each group like Russian nesting dolls.įor example, you can see from my screen shot that my main group “primary sources” contains the subgroup “archives.” Each "archives" subgroup contains a “collections” subgroup and each “collections” subgroup contains a “boxes” subgroup. I love DEVONthink’s file or “group” structure because it allows me to visualize and quickly find the information I need. The Importance of Formatting Entry Titles Having the information on your hard drive allows DEVONthink to quickly search for what you need DEVONthink searches much faster than Evernote.Ī feature-rich program, DEVONthink has many capabilities that make storing and sorting through your research a breeze. Unlike Evernote, DEVONthink stores all of the information you put into it on your hard drive. You can use DEVONthink to archive many different file types including: e-mails, PDFs, MS Office documents, PowerPoint slides, iWork files, and websites.ĭEVONthink uses Optical Character Recognition (OCR) to search all of the information you put into it, which makes it both a great digital filing cabinet and database.ĭEVONthink excels as a large database because of its search capabilities. DEVONthinkĭEVONthink is a Mac-only program that manages information. In this post, you will learn how you can use title formatting and smart groups to view your research in chronological order. In response to a reader's request, I will show you how you can use DEVONthink to organize your research chronologically. Would you like a fast and easy way to organize your research chronologically?
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